I answer your customers so you do not have to.
Every capability in this file exists and runs today. Nothing here is planned.
The job description.
Work in your name. Under your rules.
Kai works on your number and mailbox, in your written voice. It never invents a price, promises a date it cannot verify or pretends to be human. When a decision is above its pay grade, it stops and gets you.
What Kai actually does.
Answers what the customer sent.
Replies on WhatsApp and email in the customer's language and your voice. Reads voice notes, PDFs, photos and documents, quotes specific messages and handles the small details that make a conversation feel personal.
Remembers the person, not just the thread.
Keeps a customer profile, recognises returning people across WhatsApp and email, searches past conversations, tracks promises and forgets data on request or according to your retention rules.
Sells with facts.
Researches leads, checks domains, audits websites, scores opportunities, prepares branded quotes, converts currencies, creates payment links and follows up without empty “just checking in” messages.
Keeps the books clean.
Files invoices and receipts from email or WhatsApp, extracts supplier, date, amount and VAT, categorises expenses, rejects quotes and delivery notes, and catches duplicates.
Books the meeting.
Checks real-time calendar availability, offers suitable times, books the appointment, sends confirmation, and updates or cancels it when requested.
Reports to you. In plain language.
Kai reports on Telegram, asks before unauthorised decisions, sends drafts for approval, steps out when you take over and completes multi-step work before reporting the outcome.
What Kai cannot get wrong.
Every number is checked against your approved price list before it leaves.
Unverified dates, strange links and unauthorised discounts are stopped.
Angry customers and sensitive decisions always reach you with context.
Asked directly, Kai says it is AI — warmly and clearly.
The work checks itself.
Still working.
Built to recover, not disappear.
Messages retry after network failures. Unanswered conversations are detected. WhatsApp reconnection has a phone-first path. Memory survives interrupted writes, and data is backed up every thirty minutes.
Tools used on the job.
Domain availability · website reading · website audits · screenshots · customer history · currency conversion · follow-up scheduling · client dossiers · payment links · policy rules · pipeline reports · expense reports · workload reports · writing-style learning · multi-step tasks · conversation handoff.
Terms of employment.
What stays human.
Kai will not take payment decisions, deliver your work, negotiate a discount or tell a customer something it cannot verify.